Are you a person working in a shared workspace and tired of being on a waiting list for meeting/conference rooms to conduct your meetings, presentations, and seminars? If yes, then do not worry. We are going to provide you with an optimal solution for your problem.
It is very frustrating to book meetings and conference rooms when there is a lot of clash between schedules. These clashes seem to reach a peak during the busiest seasons when employees have to provide annual reports. Moreover, keeping track of the bookings manually is a nightmare for management due to double bookings and lost records which create chaos in the meantime.
Room scheduler software is the best solution to your problem. They help you make your desk booking online, and you can keep track of it. Moreover, it prevents you from double bookings. You can also check for the availability of rooms at any time. All in all, it prevents you from a ton of labor and saves your precious time.
What Is Room Scheduler Software?
Room scheduler software is an application that is developed mainly to plan and book a meeting room/conference room in offices. Particularly in shared workspaces where meeting slots are always full, and there is a clash of time for different departments using limited space for their meetings.
This software is used to maintain centralized and accessible databases for employers and management in the office. These databases contain comprehensive information regarding the availability of meeting places and conference rooms at any instance. And the availability of slots in the future, so that different schedules do not clash with each other.
The process of booking meeting/conference rooms in an office and renting equipment for the conference is made much easier by using room scheduling software. It not only ensures uninterrupted workflow but also introduces a proper structure in your workplace.
How To Use A Room Scheduler Software?
Many people think that this application is quite complicated; however, this is not wrong. Using this room scheduling software is relatively easy, and a stepwise method to use this app is as follows:
- First of all, you have to log in to the application with your verified email address.
- Click on the dashboard to make your reservations.
- Then, click on the new reservation tab and select all of your relevant options.
- Next, check for the availability of space in your office building and the floor you want to occupy.
- Make sure to choose an available option.
- Select the date and start and ending time of your meeting.
- If that time slot is already booked, then select the other available slots for the same time.
- Now, confirm all the information for the reservation.
- Add any specific notes related to your meeting.
- You can also add invitation subjects and emails.
- Finally, create your reservation, and it will be saved and visible on the dashboard.